Organizational Unit: EUMM Georgia, Mission Headquarters

Appointment Date: As soon as possible

Number of Vacancies:  Financial Verification Officer (GEO HF 03c) 

Deadline for applications:  09 December 2024, 17:00

Process:

Please send the Application Form  in English to EUMM, for the attention of Human Resources Office by e-mail to the e-mail account   Human.Resources@eumm.eu.  

Applications will only be considered on the standard Application Form in MS Word-format and indicating the position the candidate is applying for.

Only applicants meeting the minimum eligibility criteria will be considered: successful completion of university studies of at least 4 years attested by a diploma at Master’s’ degree, and after having fulfilled the education requirements, a minimum of 5 years of relevant and proven full-time professional experience in the fields of Audit, Economics, Finance, Accounting, Banking and Insurance or any other field. 

It is not required at this stage to send copies of qualifications, previous employment contracts, etc. 

Applicants will be shortlisted based on their professional qualifications and experience. Those whose qualifications and experience best meet the eligibility criteria will be invited for interview.

Only applicants who are under serious consideration will be contacted. Please do not make any phone calls regarding the job conditions, personal/individual situations, or the selection outcome. 

At the end of the selection process, all applicants will receive notification of selection or non-selection.

EUMM Georgia processes personal data pursuant to Regulation (EU) 2018/1725 on the protection of natural persons with regard to the processing of personal data by the EU institutions and bodies and on the free movement of such data, as implemented in accordance with the CivOpsCdr instruction 12-2018 and its subsequent amendment(s) on the SOP on the Protection of personal data for CSDP Missions by the CSDP Missions. 

The Privacy statement is available on the EUMM Georgia website https://eumm.eu/en/useful-links/privacy-statements  .

Function: Financial Verification Officer 

Salary Level: As per the EU rules for the Locally Employed Staff of the European Commission Delegation in Georgia.

Job Description

1. Reporting Line

• The Financial Verification Officer reports to the Head of Mission (HoM), while administratively supervised by the Chief of Staff.

2. Main Tasks and Responsibilities

• To verify financial aspects of every purchase made by the Mission, at three different stages of the purchase process: procurement initiation, tender dossiers, contracting and payment, and to control that each expense is in line with relevant EU rules and internal regulations;
• To check the payroll calculation, deductibles and to calculate mission allowances payable to the Mission Members;
• To check the expenses incurred from Petty Cash and Mission corporate credit cards;
• To maintain and regularly update the Budget Module that is a part of the EUMM Integrated Management System;
• To monitor the budget consumption, to reconcile actual payments with budgetary and legal commitments and the procurement acquisition plan;
• To contribute to reports on the verification findings, recording recurrent problems in the registry of issues for follow-up and to bring any such findings or problems to the attention of the Chief of Staff, relevant Head of Department, and/or Internal Auditor; 
• To report on the findings to the Mission Management as required;
• To participate in the development and implementation of the different Standard Operating Procedures and Administrative Instructions; 
• To undertake any other related tasks as requested by the Line Manager.

3. Essential Qualifications and Experience

• Successful completion of university studies of at least 4 years attested by a diploma OR a qualification in the National Qualifications Framework which is equivalent to level 7 in the European Qualifications Framework OR a qualification of the second cycle under the framework of qualifications of the European Higher Education Area, e.g., Masters Degree. The qualification should be in any of the fields of Audit, Economics, Finance, Accounting, Banking and Insurance or any other related field; AND
• After having fulfilled the education requirements, a minimum of 5 years of relevant and proven full-time professional experience in Audit, Accountancy or Book-Keeping;
• Enjoy full civil rights and do not have a criminal record;
• Physically fit to perform the duties relating to the post. Such physical fitness should be attested by a medical certificate.

4. Essential Knowledge, Skills and Abilities

• Fluency in English and Georgian languages (oral and written);
• Experience in positions requiring analytical and organizational skills, with a service and project oriented approach;
• Excellent knowledge and experience with Microsoft office (MS Word, Excel, Power Point), and databases;
• Experience in using data for preparing reports;
• Experience in monitoring and evaluating procedures and processes;
• Possess a pro-active and solution-oriented attitude. To have a strong sense of initiative, responsibility and autonomy;
• Excellent analytical and organisational skills, with a service and project-orientated approach;
• To deliver work on time and to agreed standards, even under pressure;
• Excellent communication skills to work with people at all levels within the organization, and with people in other organisations;
• To have a strong sense of confidentiality and discretion in dealing with Mission-related matters;
• Ability to write and communicate in a clear and concise manner;
• Ability to work accurately, and to have precise attention to detail;
• Ability to remain calm whilst working in a busy, sometimes stressful environment;
• Ability to adhere to EU fundamental values and standards.

5. Desirable Qualifications and Experience

• Professional experience in an international organisation working with people from diverse backgrounds.

6. Desirable Knowledge, Skills and Abilities

• Knowledge of the EU Financial Regulation and other financial and procurement rules applicable to CSDP missions;
• Knowledge of Russian language (oral and written);
• To be in possession of a valid category B driving license.

Note: This is a contracted position (Function Group I), governed by General service conditions of Local Staff employed by EUMM Georgia, serving in Georgia.